Members & roles
OpenCauldron has two layers of access. Your Studio is the team’s shared workspace — everyone who can sign in belongs to it. Inside the studio, each brand has its own members and its own roles. Adding someone to the studio lets them sign in; adding them to a brand decides what they can do with that brand’s work.
Keep both layers in mind: a studio Admin still needs to be a brand Manager to approve work on a given brand, and a studio Member can have a different role on every brand they join.
Studio members
Section titled “Studio members”Studio membership controls who can sign in to your studio. Manage it under Settings → Members. The page is owner and admin only — if you’re a studio Member, you’ll see a note asking you to contact an owner or admin.
Studio roles
Section titled “Studio roles”You set a studio role when you invite someone, and you can change it later from the Members list.
| Role | What they can do |
|---|---|
| Owner | Full control of the studio, including managing members and assigning the Owner role |
| Admin | Manage members and brands across the studio |
| Member | Sign in and work on the brands they belong to |
Only an Owner can assign the Owner role. Admins can invite and manage Members and other Admins.
Video generation permission
Section titled “Video generation permission”Each studio member has a separate Video switch. Image generation is on for everyone; video is off by default and you turn it on per person. You can set it when you invite someone, or flip it later in the Members list. Image and video models are picked for you by Auto unless you choose one yourself — see Models.
Inviting people to the studio
Section titled “Inviting people to the studio”- Go to Settings → Members and click Invite people.
- Enter the person’s email address.
- Choose their studio role: Member, Admin, or Owner (Owner is available only if you’re an owner).
- Turn on Allow video generation if they need it.
- Optionally select one or more brands to add them to. They join each selected brand as a Creator. Leave this blank to invite them to the studio only.
- Click Send invitation.
Each invite creates a secure link that’s valid for 14 days. If email delivery is set up, the invitation is emailed automatically. If it isn’t, you’ll get a prompt to copy the link and share it yourself.
Pending invitations
Section titled “Pending invitations”Invitations that haven’t been accepted yet appear in the Pending invitations list, showing the role, the expiry date, and any brands attached. Open the menu next to an invite to:
- Copy accept link — copy the secure link to share directly.
- Resend email — send the invitation again and refresh its expiry.
- Revoke — cancel the invitation so the link no longer works.
Brand members
Section titled “Brand members”Brand membership controls what someone can do on a specific brand: generate, manage the brand kit, or only look. You manage it from a brand’s Members page, reached from the brand itself. Brand managers and studio admins can make changes here; everyone else sees a read-only view.
Brand roles
Section titled “Brand roles”| Role | What they can do |
|---|---|
| Brand manager | Invite and remove members, edit the brand kit, and approve assets |
| Creator | Generate, save to the gallery, and propose assets for review |
| Viewer | Read-only access to this brand |
Brand managers handle approvals — see Review for how work moves from proposed to approved.
Adding members to a brand
Section titled “Adding members to a brand”- Open the brand and go to its Members page.
- Under Invite by email, enter the teammate’s email address.
- Choose a role: Brand manager, Creator, or Viewer.
- Click Invite.
To change someone’s role later, pick a new role from the dropdown next to their name. To remove someone, use the remove control on their row and confirm.
Every brand needs at least one Brand manager. You can’t demote or remove the last Brand manager on a brand — promote another member first.
Personal brands aren’t shared, so they have no member management. Create a team brand to invite collaborators.
Two layers, together
Section titled “Two layers, together”- Studio role decides whether someone can sign in and how much of the studio they can administer.
- Brand role decides what they can do on each brand they belong to.
A typical setup: invite a teammate to the studio as a Member, then add them to the brands they’ll work on as a Creator, and promote a lead on each brand to Brand manager so they can approve work. For studio-wide settings beyond members, see Studio settings.